Microsoft 365 Teams

Teams are an easy, HIPAA compliant way to communicate and share resources with other CUIMC Microsoft 365 account holders of your choosing. They are similar to Microsoft 365 Groups, but with a stronger focus on real time communication.

As with Groups, creating a Team automatically creates a shared group mailbox and calendar, notebook, and SharePoint site. Teams are also able to use chat extensively, have multiple channels under the same team, use audio and video calling, and screen sharing. Most of these capabilities work in both your web browser or the Teams app.

Microsoft's Teams interactive demo provides a walk through to help understand how it works. Note that some features or apps mentioned may not currently be part of CUIMC's Microsoft 365 implementation. Those that will be using Teams document library should be sure to review help with Uploading folders and files (note that the document library is a SharePoint component integrated with Teams) and see our steps for dragging and dropping files to CUIMC Teams.

What should I consider when creating a Team?

While creating a Team you choose whether it is private, where you select the members, or public, allowing any CUIMC Microsoft 365 account holder to join.

Creating a Team within the Teams application creates a Microsoft 365 Group in the background, however - unlike Groups - the Team email address will not show up in the Global Address List.

Email messages to a CUIMC Team or Group can only be received if they are sent from another CUIMC Microsoft 365 email account. The CUIMC Team or Group cannot send email messages from its address. If either option is needed, please see Collaborative Email Solutions for other available programs.

Should I use a Team or a Group?

Teams are recommended if you wish to use chat extensively, have multiple channels under the same team, utilize audio and video calling, and desktop sharing.

Groups are recommended if you want conversations to happen inside of Outlook using email between team members and wish to use the Outlook calendar extensively with team members.

Neither should be used to replace Shared Mailboxes or Mailing Lists, especially when the ability to send from a group email address and/or receive email messages from a non-CUIMC Microsoft 365 email address is necessary.

More Help

See links under Related Articles or the following on Microsoft's website: