CUIMC Applications and Access
Faculty, staff and students at the Columbia University Irving Medical Center use a wide variety of programs. We've consolidated a list of commonly used ones, with details on how to request access and receive assistance.
Email and MC Domain
CUIMC IT manages MC Domain accounts (for computer and network drive logins) and CUIMC email accounts (those ending in @cumc.columbia.edu). For convenience your Columbia UNI is used as the account ID or "user name", though your UNI and MC/CUIMC email accounts are separate and do not synchronize passwords when changed.
- Accounting and Reporting at Columbia Financial System (ARC): Used for most Columbia finance and purchasing systems, see Finance's Learn about ARC and Systems pages, or contact the Finance Service Center. Approved staff can log in to ARC using their UNI and password.
- DARTS, Data Warehouse: Refer to ARC information immediately above, or see Legacy Applications and Reporting information towards the bottom of CU Finance's Systems page.
- myColumbia: http://my.columbia.edu. Use your UNI and CU Duo (MFA) account to log in to myColumbia, where you can view your payroll, benefits, and other HR related information. Select the Help link on the myColumbia home page for support and FAQs.
- Manager Self Service/Human Resources Management System - Department Administrators and other qualified people within each department can manage HR information via the Manager Self Service module in myColumbia. For MSS (UNI creation) access see the DIA FAQs near the bottom of CUIT's Identity Enrollment and Management page.
Academic and Research Programs
- Catalogs, Journals and Databases including MEDLINE-Ovid, PubMED, Electronic Journals and Books, CLIO - current full time faculty, staff and students must use links from the Health Sciences Library's website to access; many only require a UNI login. Some, like UpToDate, may require connecting to VPN first, for help see the Library's Common problems with online access to journals page.
- Citation Management Tools including EndNote: See the Health Sciences Library website where you can search for a desired citation program, or select their Knowledge Base link and use the citation management filter.
- CourseWorks: http://courseworks.columbia.edu. Also referred to as Canvas or Sakai.
For support please see resources and links on the CourseWorks home page, email email@example.com or contact the CUIMC IT Service Desk for assistance on the Medical Center campus. You can logon to CourseWorks with your Columbia UNI and password, but will only have access to classes in which you are currently enrolled. Instructors requiring access should contact CTL at 212-854-1692. Students must be added by the instructor; logon is with your UNI and password. If you are not able to log in please contact the instructor first to verify that you have been given access.
- Echo360: Lectures, presentations, demos, and tutorials in most classrooms can be recorded at the presenter's request, or using software installed on a computer, and published via CourseWorks. More details are on Facilities website.
- ExamSoft (Examplify and SofTest): ExamSoft provides software used to take course and clerkship exams. Students are typically emailed specific information on using the programs by their schools. Some students/schools log in with their UNI account at http://examsoft.com/columbiamed. If you cannot log in or have questions please contact your school or instructor since access may vary based on the courses used, or see the ExamSoft website for general compatibility and support information.
- OASIS: A student record and course management tool provided by the P&S Office of Medical Education, for new accounts and general support please see their Knowledge Base which includes a link for Oasis Support/New User Requests.
- Pharos Printing: Printing, copying and scanning at CUIMC for students is provided by the Pharos printers located in most computing, study and housing areas.
- Qualtrics: an online survey tool and research suite licensed at CUIMC, see Qualtrics for details on access and support.
- Rascal: https://www.rascal.columbia.edu, Columbia's Research Administration System. For logon access and technical support please select the About or Help links at the bottom of the Rascal home page.
- SAS and SPSS - statistical programs for data analysis. Licenses and installation media are available for a discount, please see the SAS and SPSS pages for details.
- Student Services Online (SSOL) and Student Information Systems (SIS) - Students will be added by their school/program. Anyone requiring access to manage SIS information should submit the System Access form linked on the SIS home page.
- Epic Training and Access - Access to Epic is added to your CWID (NYPH Center Wide ID) account, after training has been completed. Please see our Epic at CUIMC page or EpicTogether's Training Registration instructions.
- IDX: For initial technical support please contact the CUIMC IT Service Desk at extension 5-Help. To request access to IDX please select the System Access & Security link on the ColumbiaDoctors Information Systems web page.
- Ivanti - the Mobile Device Management (MDM) application required for CUIMC affiliates using Epic clinical suites on their mobile device.
- NYP Programs: https://password.nyp.org is the oneID Password Management portal for programs managed by NYPH, please contact their Help Desk at 1-212-746-4357 with any specific questions regarding these or other NYP enterprise or clinical accounts.
- NYP Email: Web based email is at https://mail.nyp.org. For support with NYP email addresses please contact the NYP Help Desk at 4-Help (212-746-4357), ext. 1.
- BitLocker - native encryption for compatible Windows computers. Please see the BitLocker page for information on requesting setup and use of the program at CUIMC.
- Duo for MFA (Multifactor Authentication) - Duo is a service used to implement MFA when accessing protected resources. It is required when logging in to CUIMC VPN and when signing in to CUIMC email and Office 365 apps from off campus.
- FileVault 2 - native encryption for Macintosh computers, see the FileVault 2 page for proper setup and use at CUIMC.
- HIPAA Privacy and Security Training: An online training system covering required security and HIPAA related topics for CUIMC faculty, staff and students. Contact the CUIMC IT Service Desk at extension 5-Help for technical issues or refer to the Office of HIPAA Compliance Training website for additional information.
- OneDrive for Business - cloud storage offering sync and backup features for individual files. Your CUIMC/Office 365 email account is used to log in.
- Microsoft 365 Apps - (formerly called Office 365/ProPlus) a suite of cloud-based programs for productivity and collaboration, most of which also have offline or desktop components. Most only require a current, individual CUIMC Microsoft 365 email account.
- ReopenCU - Columbia's Covid-19 response app for access to Columbia buildings.
- RSAM - the Risk Assessment program used to register multi-user applications and systems at CUIMC. See the Information Security System Certification Program page for additional information.
- SharePoint Online - web-based collaborative platform with Microsoft Office integration. Site owners within a group or department manage access, which is tied to your MC domain account.
- VPN - this may be required to connect to CUIMC resources from a computer or device that is off campus. Before using VPN it must be installed on your computer or device, and you must have enrolled for CUIMC multifactor authentication (MFA) via Duo. Once these are done you can log in to VPN using your Columbia UNI and password and desired MFA method. For support please contact the CUIMC IT Service Desk at extension 5-Help.
- Zoom - videoconferencing program used at CUIMC for telehealth visits, research study visits, classes, lectures, and meetings. Basic accounts are self-created, free, and required before requesting a Pro or other non-basic Zoom account type.