Zoom offers several features which can enhance the security of your Zoom meetings or classes. When using it for public events, please follow guidelines immediately below to prevent disruptions such as “Zoom-bombing”. Examples of public Zoom events would be meetings and webinars that CUIMC markets and makes available for external attendees to attend.
Following are detailed steps for setting various security features in Zoom.
At the Medical Center, all meetings and webinars require the use of a passcode to ensure that no uninvited guests can gain entry.
For more help see Zoom's Meeting and Webinar passcodes.
Zoom provides the option to control whether participants will be allowed to join before the host, i.e. anytime.
The Waiting Room feature allows hosts to enhance privacy by keeping participants from one meeting separate from the next. This feature can be enabled by default at the account level or enabled on a per-meeting basis. See Zoom's Waiting Room page for more information.
Lock the Meeting functionality enables hosts to prevent additional participants from joining even if they have the meeting ID and password. To lock the meeting after it has begun, select Security and Lock Meeting as shown below.
This can also be reached when in a meeting by selecting More from the bottom of the Participants list.
In the participants menu, if you hover over a given participant’s name the option and click More, then select Remove, the selected participant will be removed from the meeting. If you lock the meeting after this, they will be unable to rejoin.
Zoom allows Hosts to place attendees on hold when needed.
To do so, click Participants at the bottom of the screen, hover over the camera icon next to the person’s name, click More, and then select Put on Hold.
Participants on hold will see a screen notifying them that they are on hold. Additional details are on Zoom's Waiting Room.
Zoom also offers hosts the ability to lock screen sharing, enable or disable participant recording, disabling chat, and other features such as watermarking screenshots. Please see Zoom's Security and Privacy pages, or general information on features and settings at: https://support.zoom.us/hc/en-us.